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👋  Start Here (A Note from Chloe Shih)

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💰 Budget Breakdown Chart

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Untitled

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✅ RSVP Status

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Untitled

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✍️ Strategic Planning Docs + Trackers

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Vendor Tracker

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Store POCs, contact information, and contracts of all vendors/suppliers in one place for easy reference.

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Task Tracker / TODO

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This is your daily project management / task tracker. You’ll need to reference this every time you’re sitting down to do wedding planning.

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:figma: Figma - Visual Wedding Planner

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I actually needed to map out a ton of the planning process visually. For example - gift options, decor options, seating arrangements, dresses, photo backdrops, etc. Dropping them on Figjam and working on these visual boards with my wedding planners was a life-saver.

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Attendance/RSVP Tracker

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Your guest lists should be a running tracker of people you’ve invited and are planning on inviting (space permitting). It also track their RSVPs and updates the bar chart automatically. This is where you add info on each guest (like dietary restrictions).

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Budget Tracker

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This is a budget tracker template with defined fields and suggested expense categories. The pie chart automatically updates whenever you log a new expense.

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Wedding Playbook / Run of Show

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This is the play-by-play of exactly what’s happening at the wedding. I actually made this in Google Sheets, so I won’t be showing the full template here.

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Content Inspo

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Although I’m a content creator, I actually think it’s become more and more common for couples to document their wedding with fun little social media trends. The videos make the wedding documentation so much more fun and delightful. Traditional wedding videos feel a little sleepy, so this might be the new norm at weddings. Here’s a list of content inspiration.

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Content Plan

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When you’re actually ready to commit to specific content ideas, put them in a planning page and make sure you assign owners, when and where it’s going to be filmed, and what the copy is going to be. That way, when it comes to the day-of, it will be stress-free!

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✍️ Meeting Notes

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I’d keep your meeting notes as top-level as possible to access. We had almost weekly meetings with our planning team, and I always take notes. People will always say that they’ll make sure to do something on a call, but they always forget. Don’t forget that you can use AI Meeting Notes to record and transcribe your meetings on Notion. This feature came out in 2025 - I highly recommend it!

Meeting Notes

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🔗 Important Links + Resources

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I won’t create actual templates for these, but I’ll share what I did with them.

• Wedding Hotel Blocks
  • We made a Google Sheet of when our families would be checking into hotels, which hotels, what their reservation numbers are, and what name the reservation was booked under. They stayed in multiple hotels and traveled around. We booked their hotels for them, so managing reservations, check-ins and check-outs all had to be organized in one place. Also each family member had different flight itineraries.
• Itinerary for Guests
  • We created a Notion one-pager for our guests which included the schedule, flight info, hotel info, Taiwan FAQ, getting around Taipei, things to do in Taipei, food guide around the venues, hair + nail recs for glam, attendees list, and an FAQ
• Wedding Invitation Editing Link
  • This was a Canva link for the wedding invitation graphic.
• Contracts
  • This was a Google Folder which every vendor’s name as a folder name. Each folder had PDFs of the contract, company deck, and PNGs/JPEGs of what the company sends us for references.